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No-show calculator for appointment businesses

See what missed appointments cost you each week and each year, and how much reminders and easy rebooking could win back, using your own numbers.

Your business (only changes the wording)
all staff, all services
120 appointments
clients who didn’t turn up, or cancelled too late to refill
8%
in AUD
$85
your own estimate, not a promise
30%
No-shows cost about$42,400 a year See result

4.9579 ratings on Fiverr Free · Private · Your numbers stay in your browser

Your estimate

No-shows could be costing you about

$42,400 a year

  • ≈ 10 no-showsa week
  • $816a week
  • $3,540a month
Reminders could win back $12,700 a year · based on your 30% estimate
How we work this out

120 × 8% = 9.6 no-shows a week× $85 = $816 a week× 52 weeks = $42,432 a year

Estimate based only on the numbers you entered. Not a quote or a guarantee.

See how reminders work

Also tryMissed-call calculator

What it does

What the no-show calculator shows you

Free, no sign-up, and nothing to install. Everything runs in your browser.

Your real weekly numbers

Enter appointments, no-show rate and average value, and see the cost straight away.

Week, month and year

The yearly total makes a small weekly leak easy to see.

What reminders could win back

Add your own estimate of how many no-shows reminders would prevent.

For appointment businesses

Built for salons, clinics, vets, gyms and studios.

Nothing hidden

The formula sits under the result, so you can check the maths.

Private

Your numbers stay in your browser. Nothing is saved or sent.

How it works

How the no-show calculator works

Simple maths, shown under the result, so you can check every step.

  1. 01

    Enter your numbers

    Appointments a week, your no-show rate and your average appointment value.

  2. 02

    Add your reminder estimate

    How many no-shows you think reminders and easy rebooking would prevent.

  3. 03

    See the cost

    Your weekly and yearly cost, and what you could win back.

Tool or service?

Calculator or reminders that run themselves?

The calculator shows the cost from your own numbers. Our AI Automation service sets up the reminders and easy rebooking that win those appointments back.

See AI Automation & Chatbots

The free tool

  • Your no-show cost, from your own numbers
  • An estimate of what reminders could save
  • Free, private, instant

AI Automation & Chatbots adds

  • Automatic reminders by text and email
  • Easy online rebooking and waitlist fills
  • Set up to work with your booking system

FAQ

Questions about no-shows

Something else on your mind? Book a call and ask us directly.

It multiplies your appointments a week by your no-show rate to get no-shows, then by your average appointment value to get the cost. The yearly figure uses 52 weeks. The “won back” figure is your own estimate of what reminders would prevent.

Any booked appointment where the client doesn’t arrive, or cancels too late for you to fill the slot. If you usually refill late cancellations, leave those out. And if you charge a no-show fee, keep it in proportion to what the empty slot costs you, because the ACCC explains when contract terms can be unfair.

Many businesses find they help, but results depend on your clients and how reminders are sent. That’s why the calculator uses your own estimate instead of a promise.

Yes. It works for any business that takes appointments or class bookings, including salons, clinics, vets, gyms, studios and tradies who book site visits.

No. The calculator runs in your browser, and nothing is saved or sent to us.

Want fewer empty appointments?

We set up reminders and easy rebooking that work with your booking system.

See how reminders work Get a free audit